Purchasing control workspace

VERIQAYControl the supplier papers before you pay.

For cafés, shops, wholesalers, and importers — domestic or overseas. Bring the order and the invoice into one place. A named person decides. VERIQAY never moves money.

Never moves, holds or initiates money
Missing stays missing
No score, no green light. A person decides.

Start free See how it works

Sample order journey

Sample

Papers
Review
Decision

Sample order journey — one case, from the papers to a named decision.

Order case · PO-FIX-10000

Fictional Glassworks Co.

Sample

Source

Order

Qty 10000 pcs
Unit price GBP 4.00
Total GBP 40000.00
70% balance after pre-shipment inspection

Invoice

Less deposit received GBP 12000.00
Balance due GBP 28000.00

Paper

Quantity: 9750 pcs

Evidence

Quantity
10000 pieces
On the order
Unit price
GBP 4
On the order
Total
GBP 40000
On the order
Deposit stated paid
GBP 12000
On the invoice
Balance requested
GBP 28000
On the invoice
Inspection quantity
9750 pieces
On the paper
Milestone condition · Deposit
Not on any paper
Milestone condition · Balance
70% balance after pre-shipment inspection
On the order

Decision

Review needed

A named person still has to decide, and say why.

VERIQAY prepares evidence for a human decision. It never moves, holds, or initiates money.

Keep your bank and payment provider
No wallet, no escrow, no FX
Take a decision record with you when you pay

The problem

The commercial truth is scattered.

The order lives in one inbox. The invoice arrives as a PDF. A note sits in chat. A reminder lives in a calendar. Before anyone releases a payment, someone rebuilds the story by hand.

Order
Inbox thread
Invoice
Supplier PDF
Message
Chat note
Reminder
Calendar
Folder
Shared drive
Spreadsheet
Side copy

One purchasing control workspace

The papers, the open questions, and the decision for one order — without moving money.

How it works

Three steps. One named decision.

Bring the papers in. See what does not agree. A person on your team records the call.

Sample order journey

Sample

Papers
Review
Decision

Sample order journey — one case, from the papers to a named decision.

Step 01
Bring the papers in
Bring the order, the invoice, and the other papers onto one case. Originals stay private. A new file is a new version, never an overwrite.
app.veriqay.comSample
- Original kept
- Versioned
Step 02
See what does not agree
Quantities, prices, and totals are compared as written. A mismatch stays on screen. Nothing is settled by a guess.
app.veriqay.comSample
- Disagreements stay visible
- Same papers, same result
Step 03
A named person decides
Someone on your team records the decision and the reason. The record travels with your payment instruction — VERIQAY never sends the money.
app.veriqay.comSample
- Named reviewer
- A reason on the record

A sample order with its papers uploaded

Original kept
Versioned

What you get

Calm control. Nothing hidden. Nothing invented.

A workspace that keeps the supplier papers honest — so a person can decide with the facts in view.

One place for the papers
The order, the invoice, and the other papers on the same case, instead of a trail of folders and threads.
Values stay tied to their page
Each figure you review points back to where it was read. Nothing appears from nowhere.
Unknown stays unknown
Missing stays missing. Disagreement stays visible. A gap is never filled with a plausible number.
A named person decides
Eligibility is not an instruction to pay. The record says who decided, when, and why.

Worked example

The 10,000-bottle order.

A fictional order for 10,000 bottles at £40,000 — the kind of case a shop, wholesaler, or importer might review. A 30% deposit, then 70% after inspection. The deposit is recorded as paid and the supplier invoices the £28,000 balance. An inspection paper reports 9,750 units; that count is only what that paper says.

What the papers say

bottles on the order: 10,000
order total: £40,000
deposit recorded as paid: £12,000
balance on the supplier's invoice: £28,000
units on the inspection paper: 9,750

What VERIQAY says

Review needed

Review required. Confirm what 9,750 counts, and whether the remaining £28,000 is ready for a person to consider.

What it will never do

Tell you the correct payment is £27,300
Hold back £700 on its own
Treat an inspection count as units received
Call the supplier a fraud
Approve the payment for you

Fictional illustration from the product strategy. Not legal, financial or contractual advice.

Why VERIQAY

Built for the supplier-purchase review.

Payment platforms move money well. Accounting tools keep the books. VERIQAY sits with the papers before a named person decides — domestic or overseas.

Built for the supplier-purchase review.
	Spreadsheets and email	Payment platforms	Accounting tools	VERIQAY
Each value linked to the page it came from	NoBy hand	Varies by product	Varies by product	YesWith the page beside you
Missing and disagreeing values kept visible	No	PartlyWithin their rules	PartlyWithin their rules	YesNever auto-resolved
Keep your bank and payment provider	Yes	NoPayments run through them	Varies by product	YesWe never touch the money
A named person makes every payment decision	Yes	PartlyAuto-approval is possible	PartlyAuto-approval is possible	YesAlways, with a reason

Based on public product pages reviewed in October 2026. Your setup may differ, and many teams use VERIQAY alongside these tools.

Boundaries

The things we will never do are the product.

Never moves money
VERIQAY prepares evidence for a human decision. It never moves, holds, or initiates money.
No score, no green light
Nothing rates a supplier or a payment with a single number, and there is no all-clear. Each reason for doubt stays visible on its own.
People decide
Software can surface what the papers say. It never classifies a discrepancy as fraud or approves a payment.
Records you can't quietly edit
Decisions are append-only. New evidence marks an old decision as stale rather than rewriting it.
Your data stays yours
Every record is scoped to your organisation. Another organisation's data simply does not exist for you.
Originals kept private
Documents sit in private storage and open only through short-lived links after an access check.

Free to use

Use VERIQAY free.

Create an organisation, bring the papers in, and record named decisions. Access stays free for now. For the first twelve weeks we ask a short weekly product-feedback questionnaire; you can also send free-text feedback anytime.

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Questions? Email us — no form and no tracking on this site. [email protected]

FAQ

Straight answers.

A purchasing control workspace for cafés, shops, wholesalers, and importers buying from suppliers at home or overseas. It holds the papers for one order and records a named human decision. VERIQAY never moves money.