Purchasing control workspace
VERIQAYControl the supplier papers before you pay.
For cafés, shops, wholesalers, and importers — domestic or overseas. Bring the order and the invoice into one place. A named person decides. VERIQAY never moves money.
- Never moves, holds or initiates money
- Missing stays missing
- No score, no green light. A person decides.
Sample order journey
Sample- Papers
- Review
- Decision
Sample order journey — one case, from the papers to a named decision.
Order case · PO-FIX-10000
Fictional Glassworks Co.
Source
Purchase order
- Qty 10000 pcs
- Unit price GBP 4.00
- Total GBP 40000.00
- 70% balance after pre-shipment inspection
Invoice
- Less deposit received GBP 12000.00
- Balance due GBP 28000.00
Inspection report
- Quantity: 9750 pcs
Evidence
Quantity
10000 pieces
ExtractedPurchase order · p.1Unit price
GBP 4
ExtractedPurchase order · p.1Total
GBP 40000
ExtractedPurchase order · p.1Deposit stated paid
GBP 12000
ExtractedInvoice · p.1Balance requested
GBP 28000
ExtractedInvoice · p.1Inspection quantity
9750 pieces
Third-party reportedInspection report · p.3Milestone condition · Deposit
Not in any document
UnknownMilestone condition · Balance
70% balance after pre-shipment inspection
ExtractedPurchase order · p.2
Decision
Review neededA named person still has to decide, and say why.
VERIQAY prepares evidence for a human decision. It never moves, holds, or initiates money.
- Keep your bank and payment provider
- No wallet, no escrow, no FX
- Take a decision record with you when you pay
The problem
The commercial truth is scattered.
The order lives in one inbox. The invoice arrives as a PDF. A note sits in chat. A reminder lives in a calendar. Before anyone releases a payment, someone rebuilds the story by hand.
Order
Inbox thread
Invoice
Supplier PDF
Message
Chat note
Reminder
Calendar
Folder
Shared drive
Spreadsheet
Side copy
One purchasing control workspace
The papers, the open questions, and the decision for one order — without moving money.
How it works
Three steps. One named decision.
Bring the papers in. See what does not agree. A person on your team records the call.
Sample order journey
Sample- Papers
- Review
- Decision
Sample order journey — one case, from the papers to a named decision.
Step 01
Bring the papers in
Drop the purchase order and the supplier invoice. Originals stay private. A new file is a new version, never an overwrite.
app.veriqay.comSample
- Original kept
- Versioned
Step 02
See what does not agree
Quantities, prices, and totals are compared as written. A mismatch stays on screen. Nothing is settled by a guess.
app.veriqay.comSample
- Disagreements stay visible
- Same papers, same result
Step 03
A named person decides
Someone on your team records the decision and the reason. The record travels with your payment instruction — VERIQAY never sends the money.
app.veriqay.comSample
- Named reviewer
- A reason on the record
- Original kept
- Versioned
What you get
Calm control. Nothing hidden. Nothing invented.
A workspace that keeps the supplier papers honest — so a person can decide with the facts in view.
One place for the papers
The order and the invoice on the same case, instead of a trail of folders and threads.
Values stay tied to their page
Each figure you review points back to where it was read. Nothing appears from nowhere.
Unknown stays unknown
Missing stays missing. Disagreement stays visible. A gap is never filled with a plausible number.
A named person decides
Eligibility is not an instruction to pay. The record says who decided, when, and why.
Worked example
The 10,000-bottle order.
A fictional importer orders 10,000 bottles for £40,000: a 30% deposit, then 70% after inspection. The deposit is recorded as paid and the supplier invoices the £28,000 balance. An inspection paper reports 9,750 units within its own scope.
What the documents say
- bottles on the purchase order
- 10,000
- order total
- £40,000
- deposit recorded as paid
- £12,000
- balance on the supplier's invoice
- £28,000
- units on the inspection paper, within its own scope
- 9,750
What VERIQAY says
Review neededReview required. Confirm what 9,750 counts, and whether the remaining £28,000 is ready for a person to consider.
What it will never do
- Tell you the correct payment is £27,300
- Hold back £700 on its own
- Treat an inspection count as units received
- Call the supplier a fraud
- Approve the payment for you
Fictional illustration from the product strategy. Not legal, financial or contractual advice.
Why VERIQAY
Built for the supplier-purchase review.
Payment platforms move money well. Accounting tools keep the books. VERIQAY sits with the papers before a named person decides — domestic or overseas.
| Spreadsheets and email | Payment platforms | Accounting tools | VERIQAY | |
|---|---|---|---|---|
| Each value linked to the page it came from | NoBy hand | Varies by product | Varies by product | YesWith the page beside you |
| Missing and disagreeing values kept visible | No | PartlyWithin their rules | PartlyWithin their rules | YesNever auto-resolved |
| Keep your bank and payment provider | Yes | NoPayments run through them | Varies by product | YesWe never touch the money |
| A named person makes every payment decision | Yes | PartlyAuto-approval is possible | PartlyAuto-approval is possible | YesAlways, with a reason |
Based on public product pages reviewed in October 2026. Your setup may differ, and many teams use VERIQAY alongside these tools.
Boundaries
The things we will never do are the product.
Never moves money
VERIQAY prepares evidence for a human decision. It never moves, holds, or initiates money.
No score, no green light
Nothing rates a supplier or a payment with a single number, and there is no all-clear. Each reason for doubt stays visible on its own.
People decide
Software can surface what the papers say. It never classifies a discrepancy as fraud or approves a payment.
Records you can't quietly edit
Decisions are append-only. New evidence marks an old decision as stale rather than rewriting it.
Your data stays yours
Every record is scoped to your organisation. Another organisation's data simply does not exist for you.
Originals kept private
Documents sit in private storage and open only through short-lived links after an access check.
Free to use
Use VERIQAY free.
Create an organisation, bring the papers in, and record named decisions. Access stays free for now. For the first twelve weeks we ask a short weekly product-feedback questionnaire; you can also send free-text feedback anytime.
Questions? Email us — no form and no tracking on this site. [email protected]
FAQ
Straight answers.
A purchasing control workspace for UK businesses buying from suppliers at home or overseas. It holds the papers for one order and records a named human decision. VERIQAY never moves money.